**Volunteer Event Planner Position**
**Position Overview:**
Differently Abled Entertainment (DAE) is seeking a passionate and detail-oriented individual to join our team as a volunteer event planner. In this role, you will be responsible for coordinating the logistics, venues, catering, and equipment for our events, ensuring they run smoothly and safely. If you have a knack for organization, a flair for creativity, and a dedication to creating memorable experiences, we invite you to apply for this rewarding volunteer opportunity.
Differently Abled Entertainment (DAE) is seeking a passionate and detail-oriented individual to join our team as a volunteer event planner. In this role, you will be responsible for coordinating the logistics, venues, catering, and equipment for our events, ensuring they run smoothly and safely. If you have a knack for organization, a flair for creativity, and a dedication to creating memorable experiences, we invite you to apply for this rewarding volunteer opportunity.
**Responsibilities:**
1. **Event Coordination:**
- Collaborate with the event team to conceptualize and plan upcoming events, considering themes, objectives, and target audience.
- Coordinate all logistical aspects of events, including venue selection, rental agreements, and permits.
- Manage event timelines and schedules to ensure all activities and presentations run smoothly and on time.
- Collaborate with the event team to conceptualize and plan upcoming events, considering themes, objectives, and target audience.
- Coordinate all logistical aspects of events, including venue selection, rental agreements, and permits.
- Manage event timelines and schedules to ensure all activities and presentations run smoothly and on time.
2. **Vendor and Supplier Management:**
- Source and negotiate contracts with vendors and suppliers for catering, equipment rentals, decorations, and other event-related services.
- Communicate effectively with vendors to convey event requirements, deadlines, and expectations.
- Oversee the setup, delivery, and breakdown of equipment and supplies on the day of the event.
- Source and negotiate contracts with vendors and suppliers for catering, equipment rentals, decorations, and other event-related services.
- Communicate effectively with vendors to convey event requirements, deadlines, and expectations.
- Oversee the setup, delivery, and breakdown of equipment and supplies on the day of the event.
3. **Safety and Compliance:**
- Conduct thorough risk assessments for each event venue, identifying potential hazards and implementing appropriate safety measures.
- Ensure compliance with all health and safety regulations, including COVID-19 protocols, to protect the well-being of attendees and staff.
- Develop contingency plans and protocols for emergencies or unexpected disruptions during events.
- Conduct thorough risk assessments for each event venue, identifying potential hazards and implementing appropriate safety measures.
- Ensure compliance with all health and safety regulations, including COVID-19 protocols, to protect the well-being of attendees and staff.
- Develop contingency plans and protocols for emergencies or unexpected disruptions during events.
4. **Communication and Coordination:**
- Serve as the primary point of contact for event-related inquiries, coordinating communication between stakeholders, volunteers, and staff.
- Facilitate regular meetings and check-ins with the event team to discuss progress, challenges, and action items.
- Provide clear and concise instructions to volunteers and staff members to ensure everyone understands their roles and responsibilities.
- Serve as the primary point of contact for event-related inquiries, coordinating communication between stakeholders, volunteers, and staff.
- Facilitate regular meetings and check-ins with the event team to discuss progress, challenges, and action items.
- Provide clear and concise instructions to volunteers and staff members to ensure everyone understands their roles and responsibilities.
**Qualifications:**
- Previous experience in event planning, coordination, or management is preferred but not required.
- Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.
- Detail-oriented mindset, with a focus on accuracy and quality in all aspects of event planning and execution.
- Flexibility and adaptability to navigate changing priorities and unforeseen challenges during events.
- Commitment to the mission and values of Differently Abled Entertainment (DAE).
- Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.
- Detail-oriented mindset, with a focus on accuracy and quality in all aspects of event planning and execution.
- Flexibility and adaptability to navigate changing priorities and unforeseen challenges during events.
- Commitment to the mission and values of Differently Abled Entertainment (DAE).
**Time Commitment:**
This is a volunteer position with flexible hours, with time commitments varying based on event schedules and planning needs. We value the dedication and enthusiasm of our volunteers and strive to provide a fulfilling experience that fits your availability and interests.
This is a volunteer position with flexible hours, with time commitments varying based on event schedules and planning needs. We value the dedication and enthusiasm of our volunteers and strive to provide a fulfilling experience that fits your availability and interests.
**Application Process:**
To apply for the volunteer event planner position, please submit your resume and a brief cover letter outlining your interest in the role and relevant experience to
To apply for the volunteer event planner position, please submit your resume and a brief cover letter outlining your interest in the role and relevant experience to
volunteer@ourdae.org
We look forward to working with you to create memorable and impactful events that celebrate inclusivity and diversity.
Differently Abled Entertainment (DAE) is committed to fostering a culture of diversity, equity, and inclusion, and welcomes applicants from all backgrounds and experiences.